Journey Agreements and Responsibilities
TOUR PARTICIPANT AGREEMENT
CONDITIONS OF BOOKING:
Payment of deposits or full amount for participation in the
CAMELOT IN EGYPT 2012 DECEMBER 10-23rd to Egypt
WAIVER OF RESPONSIBILITY: Project Camelot and Kerry Cassidy,
and their representatives in Egypt (“Tour Organizers”) are making all
arrangements pertaining to domestic travel within Egypt including hotel
reservations, transportation and Tour operation, subject to the condition that the
Tour Organizers will not be held liable for delay, theft, damage, injury, terrorism,
or irregularities, however caused.
The Tour Organizers will take no responsibility or liability for:
1. any changes or delays in air schedules, missed airline or other carrier connections, or other services.
2. injury, loss, or damage to persons or property, including luggage.
3. additional expenses resulting from changes in exchange rates, tariffs, or itinerary.
4. defect in any vehicle or the act or default of any company or person engaged
in conveying the Tour participants, or in carrying out the arrangements of the
Tour, or otherwise.
5. additional expenses incurred or due to sudden sickness, weather conditions, strikes, war, terrorism, quarantine or other causes or acts of God.
6. losses due to cancellations.
CHANGES IN ITINERARY: Even though changes to the printed itinerary are not
anticipated, the Tour Organizers reserve the right to make any changes that may
become necessary in the best interest of the operation of the Tour, with or
without advance notice. In such cases, any additional expenses must be borne
by the Tour participants. In the event of any change in rates of exchange,
tariffs, or itinerary, resulting in additional costs, if any, must be paid by the
participant before departure or as soon as the change becomes known. Changes
will not result in a refund of any portion of the Tour price.
RATES: See Rate Schedule above for the rates and required non-refundable
deposits for the Project Camelot in Egypt 2012 tour. The Tour prices are based
on rates of exchange and tariffs in effect at the time of publication and are
subject to change prior to departure. The Tour Organizers reserve the right to
adjust these rates and also to substitute accommodations. Quoted rates are only
valid for period specified.
ROOMMATES: If any Tour participant wants to pay for the Tour at the
shared-room price, yet does not have a specific roommate, the Tour Organizers
will attempt to match that Tour participant with a roommate. However, the Tour
Organizers cannot guarantee that a roommate will be found. If no roommate is
found, then the single-room supplement must be paid by the Tour participant.
If the Tour Organizers match the participant with a roommate whom the Tour
participant deems unsuitable, then the Tour participant must pay for the single
supplement for him or herself and also for the unsuitable roommate’s additional
charge. There will be no refunds for complaints about roommates, and if any
Tour participant cancels the Tour because of a roommate, there will be no
TOUR FEE INCLUDES:
1. Accommodation in single or double rooms at assigned hotels, or hotels of similar category.
2. Transfers and sightseeing by coaches or by taxi. 3. Airfare or train fare within Egypt.
4. The services of our representative at all airport transfers.
5. Expert trip leaders for entire journey.
6. An English speaking guide on sightseeing Tours.
7. Entrance fees to all monuments and museums visited on the Tour.
8. Breakfast and other meals as indicated on itinerary. (All meals on the boat are included)
TOUR FEE DOES NOT INCLUDE:
1. Any thing not specifically mentioned in the itinerary. 2. Inoculations or any other medical attention.
3. Travel expenses from home to Cairo.
4. Passport and Visa fees.
5. Tips and gratuities to drivers,guides, and bellboys at hotels.
6. Excess baggage charges.
7. Any beverages, alcohol or items of personal nature, such as laundry, telephone calls, cover charges, etc.
8. Gratuities and taxes for personal services and purchases.
9.Travel, accident, baggage, health, or life insurance.
10. Any increases in airfares, entrance fees and Government imposed taxes.
11. Expenses for guides or transportation not included in the itinerary.
12. Lunch and dinner. (most are included as indicated on itinerary)
All requests for cancellation must be submitted in writing,
via email or fax (to firstname.lastname@example.org and copied to
email@example.com. Those canceling their booking will forfeit their
non-refundable deposit. See above cancellation fees. Regarding airline
cancellations for airfare from participant’s home, tour participants are responsible
for getting their own refunds on their tickets from the airline carrier from which
their ticket is issued. Some airline tickets might have penalties or surcharges for
cancellation, or may be completely non-refundable. The Tour Organizers will take
no responsibility or liability for losses due to cancellations. There will be no
refund for any participant who leaves the Tour prior to its conclusion, for
Weather and loading and unloading can cause more than usual
wear and tear to luggage in Egypt. Accordingly, all luggage should be capable of
with standing rugged treatment. The Tour Organizers will not be
responsible or liable for any lost or damaged baggage or personal effects.
RESERVATION RESTRICTIONS: Any prospective participant with a disability,
pre-existing medical condition, or medical history requiring special attention or
treatment should advise the Tour Organizers at time of booking the reservation
and are advised to consult with a medical specialist prior to reserving space
in the Tour. People who are unable to travel alone or who would require
special assistance or handling must be accompanied by a companion who will
provide the required assistance. The Tour Organizers assume no responsibility
for any cases such as these.
INSURANCE: All participants in the Tour are advised to get travel, medical,
accident, cancellation, and baggage insurance independently. The Tour
Organizers carry no insurance whatsoever for the Tour participants. Participants
are advised to consult the following non-profit informational web site:
TRAVEL DOCUMENTS AND VISAS: Visitors to Egypt from most countries
require a visa and a return ticket to their country of origin. Tour participants are
required to have a valid passport and a visa, purchased upon arrival in Cairo.
Incomplete documentation will result in the airline and airport authorities refusing
permission to enter the country. The Tour Organizers will not arrange for
passports or visas (our Egyptian representatives will assist you upon your arrival
in Cairo) and will not be held liable for any irregularities caused due to improper
documentation. Each participant is responsible for determining specific passport
and visa requirements in the participant’s country of origin and for obtaining the
necessary documents prior to departure
NATURE OF TOUR: Portions of the Tour could be considered rustic and rigorous
and are best approached with a spirit of openness and adventure. Portions of
the Tour may be at higher elevations (not an issue in Egypt) or in remote
locations, where there may be no telephones or means of rapid evacuation in
case of emergency.
1. All Tour participants should be healthy in mind and body and not have had
surgery within the last six months. 2. Tour participants should visit a
qualified Medical Doctor before leaving for Egypt to obtain the recommended
vaccinations (not necessary for Egypt) and procure whatever medicine their
physicians prescribe. No vaccinations
are required for travel to Egypt. See: www.cdc.gov/travel/
for more information about recommended inoculations and health information for
3. Be very careful of altitude sickness at heights in excess of 9000 feet.
Drink plenty of water when traveling to high altitudes. (Not an issue in Egypt)
4. All participants must have enough prescribed medication to last them for the
duration of their stay in Egypt, if undergoing any medical treatment or taking
medication. Egyptian hotels may not be as modern or luxurious as hotels in the
5. While in Egypt Tour participants are advised not drink any tap water and
they or eat any raw salads, raw fruits or raw vegetables unless tour leaders give
consent. If Tour participants want to purify their water before drinking it, they can
either bring a 220-volt heating coil for boiling water, or they can use waterpurification
tablets or a water purifier, which is available at any camping store.
The Tour Organizers are not responsible for participants’ health problems during
or after the Tour. (The four and five star hotels we stay in as well as the boat
have safe food for you to enjoy).
6. Tour participants are advised to leave all valuables in the hotel safe, including
passport, credit cards, and other identifying papers. 7. Tour participants are
advised to leave valuable clothing, precious jewelry, valuable papers, and all
unnecessary items at home and not take them to Egypt. 8. Clothing could get
dirty and wrinkled and might get damaged, even when it is sent out to be
laundered. The Tour Organizers are not responsible for any lost, stolen, or
damaged property during the Tour. 9. Tour participants may have to sit on the
wet or cold ground or on a mat. Chairs will not be provided. Participants are
advised to bring their own cushion if they want one.(Not an issue in Egypt) 10.
The Tour Organizers are not responsible for participants’ health problems during
or after the Tour.
PHOTOGRAPHS/VIDEOTAPE: Representatives of the Tour Organizers may be
photographing and/ or videotaping the Tour. The Tour Organizers reserve the
right to publish any such photographs and videotapes without obtaining further
consent from any participant. Each participant releases The Tour Organizers and
its representatives from any liability in connection with any such use of such
photographs and videotapes.
The Tour Organizers reserve the right to accept, decline, or retain any
person as a participant on the Tour at any time without liability and without any
obligation to pay a refund or any other amount whatsoever. The Tour Organizers
take no responsibility or liability for any participant who leaves the Tour
prior to its conclusion or for any activity undertaken by any participant which
is not included on the Tour itinerary.
By signing this Tour Participant Agreement, the participant releases the Tour
Organizers and its representatives from all responsibility and liability.
NOTE: If you plan to participate in more than one tour, please fill out a
separate form for each tour. If there is more than one person in your party,
please fill out a separate form for each person.
I am entirely responsible for my personal safety, health, and
well-being during the Tour. I hold the Tour Organizers harmless for anything that
might happen to me or to my possessions on this Tour. I understand that no
health insurance or travel insurance will be provided by the Tour organizers, and,
if I wish to be insured, I have to do this myself. I have read and understand
the Tour Participant Agreement above.